Guideline for Guest Seating Planner

Start maintaining your guest list from the very beginning of your planning to avoid last-minute stress. Please read the instructions carefully before you begin.

Option 1 – Individual Listing – Each guest is written separately with their own title (Mr / Mrs / Miss / Master / Baby / Dr, etc.) Chairs Allocated = always 1 per person

Option 2 – Couple Grouping – Couples are grouped together under Mr & Mrs , Chairs Allocated = 2

Option 3 – Family Grouping – Entire family is grouped under one entry, often written as “Mr & Mrs [Name] & Family”. Chairs Allocated = total number of family members

Allocated Chairs – This information will not appear on the seating plan. It is used internally to cross-check that each table is correctly assigned and that the head count matches the confirmed numbers with the hotel (e.g., 10 chairs per table).

List of Titles

Formal Titles

Mr. – for men
Mrs. – for married women
Miss – for unmarried women
Ms. – for women if you’re unsure about marital status
Master – for young boys (4 to ∼12 years)
Baby – for infants (0 to ∼3 years)

Presidents & Former Presidents

H.E. [Full Name] – stands for His Excellency / Her Excellency
Former president, you still use H.E. (it’s a lifetime honorific).

Prime Ministers

Hon. [Full Name] – stands for Honorable
Example: Hon. Ranil Wickremesinghe

Ministers / Members of Parliament

Hon. [Full Name] – Example: Hon. Sajith Premadasa

Professional / Religious Titles

Dr. – Doctor
Prof. – Professor
Rev. – Reverend / Father
Pastor – Pastor
Ven. – Venerable (Buddhist clergy)
Swami – Hindu monk/spiritual leader

Other Dignitaries

Ambassadors / High Commissioners → H.E. [Full Name]
Judges / Chief Justice → Hon. Justice [Full Name]
Military Leaders → Gen. / Adm. / Air Marshal [Full Name] (depending on rank)

Sample Seating Plans

Seating Plan
Grouped by Table Number

Seating Plan
Grouped First Name (A-Z)

💡Note: If your headcount is beyond 200 its recommended to display the seating by A-Z instead of table number.